Job Description

Under the supervision of the partners, directors and the senior assistant, the administrative assistant will be in charge of accounting tasks, will participate in the assembly and drafting of service offers as well as the proper functioning of the office. She will have to work independently and as a team. The administrative assistant will need to demonstrate initiative and versatility. Coaching training and a pleasant working environment in a motivated team will be provided to allow the selected person to flourish at work.

Main tasks
Participate in the preparation of public and private service offers;
Ensure the quality and uniformity of service offerings;
Editing of presentation documents;
Validation and review of documents to be transmitted externally;
Invoicing and follow-up with customers;
Account payables;
Perform deposits and bank reconciliations;
Perform GST-QST tax returns; ;
Keep computerized data up to date;
Organize meeting logistics and support booking activities;
Respond to phone calls, emails and mail;
Place orders for office supplies and computer equipment;
Perform all other related tasks.

Required skills
College diploma or university degree in administration;
Bilingual;
Excellent French;
Proficiency in Microsoft Office software (i.e., EXCEL and WORD);
Resourcefulness, autonomy, team spirit and sense of humor;
Attention to detail, a sense of a job well done and good work organization;
An asset: Proficiency in software, Nutcache, QuickBook and InDesign;
Minimum 1 year of experience in a similar position and basic accounting knowledge.

Benefits
-Flexible hours
-Group insurance
-Casual outfit
-Exceptional working atmosphere
-Free coffee
-Team activities
-Office closed during the holidays and during construction holidays

Competitive salary defined according to the candidate’s skills and experience.
The training must be done in the office, possibility of teleworking alternately thereafter.

Job type: full-time, permanent, 37.50 hours per week.